Article-1: The title name of the Association is “Association of Public Health Professionals”. The association has no branch offices.
Purpose of the association
Article-2: The purpose of the Association of Public Health Professionals is to work for protection and improvement ıf the health of everyone living in Turkey according to its field of activities and for the issues related to the development of public health expertise and to contribute to the works on these issues and ensure further development of public health professionals.
Issues of work and forms
Article-3: To achieve the purpose specified in Article 2:
Types and conditions of membership
Article-4: The Association has two types of members as principal and honorary members.
Acceptance for membership
Article-5: The persons who apply to the Association as principal members shall apply to the chairman of the board in writing. These requests are examined by the board of directors and decided in the form of acceptance or rejection of the request within 30 days at the latest and announced to the applicant in writing.
Article-6: Each member may leave the membership at any time by informing the board of Directors of his request to leave in writing.
Expulsion from membership
Members who are dismissed from membership have the right to apply to the first General Assembly against the expulsion decision.
Article-8: The amount of membership dues is determined at the General Assembly Meeting by the elected General Assembly of the Association, announced to members and no changes are made until the next General Assembly.
Bodies of the association
Article-9: The bodies of the Association are as follows:
Article-10: The formation and functioning of the sub-bodies of the HASUDER Qualification Board, which will be established for the purpose of evaluating, crediting, equipping and organizing examinations of the education programs and process after graduation is determined by a directive.
Formation of the General Assembly and meeting time
Article-11: The General Assembly is the highest body of the association. The General Assembly consists of all members. The elected General Assembly Meeting is held once every two years in October. An extraordinary meeting shall be held in case board of directors deems it necessary or upon the written request of one fifth of the members of the Association. The Association announces one year’s activities to its members and receives their recommendations for the following year in a session of the National Public Health Congresses organized by the Association of Public Health Expertise.
General Assembly meeting place and call procedure
Article-12: The General Assembly, with ordinary elections, meets every 2 (two) years in October in Ankara or in another province to be determined by the General Assembly, at the date and time to be determined by the board of directors. The General Assembly is called to the meeting by the board of directors. The members who have the right to attend the General Assembly shall be summoned to the meeting at least fifteen days in advance by announcing the date, time, place and agenda in a newspaper or by written or electronic mail. If the meeting cannot be held because of the lack of a majority, the date, time and place of the second meeting will also be specified in this call. The period between the first meeting and the second meeting cannot be less than seven days or more than sixty days.
If the meeting is held for any reason other than the reason that the majority cannot be ensured, this situation shall be announced to the members in accordance with the call made for the first meeting by specifying the reasons for the postponement. The second meeting must be held no later than six months from the date of postponement. Members are called to the second meeting according to the principles set out in the first paragraph.
The General Assembly meeting cannot be postponed more than one time.
Quorum of the General Assembly and its procedure
Article-13: The General Assembly shall convene with an absolute majority of the members who have the right to participate for the amendment of the charter and in case the meeting is postponed due to the failure to ensure the majority, convened without seeking a majority at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and auditor boards.
The list of the members entitled to attend the General Assembly shall be made available at the meeting place.
If the meeting quorum is ensured, the situation is determined by a minutes and the meeting is opened by the director of the board or one of the members of the board he will appoint. In the event that the quorum of the meeting cannot be ensured a minutes shall be issued by the board of directors.
Issues to be discussed at the meeting and the quorum for the decision
Article-14: Only the issues on the agenda are discussed at the General Assembly meeting. Members submit the items they wish to be included in the agenda item to the board of directors up to 15 days prior. Agenda items are created with the decision of the board of directors. It is imperative that the issues requested in writing by one-tenth of the members present at the meeting to be included in the agenda.
Duties of the General Assembly
Article-15: The duties of the General Assembly are as follows:
Board of Directors
Article-16: The Board of Directors consists of seven principal and five reserve members and elected by secret ballot by the General Assembly. The term of office is two years. In board elections, individuals can be candidate individually. Candidacy under groups is not allowed.
The election of the board of directors is made after the work or monetary situation reports of the board of directors are released. At the first meeting after the election, the board of directors elects a director, a secretary general and a treasurer from among its members.
For the place of the vacated memberships in the board of directors, the reserved member who has received the most votes during the election in the General Assembly is appointed respectively. Decisions of the board of directors are taken by majority vote.
Duties and powers of the board of directors
Article-17: The duties and powers of the Board of Directors elected at the General Assembly are as follows:
Article-18: Internal audit can be conducted by the General Assembly or the board of directors or the auditor board or audit can be conducted by an independent audit institutions. The fact that the audit has been conducted by the General Assembly, the board of directors or independent audit institutions does not eliminate the obligation of the audit board. The board of auditors shall review the activities of the association in accordance with the principles and procedures determined in the association’s charter and at intervals not exceeding one year, and submit the results of the audit to the board of directors and to the General Assembly during meeting. Upon the request of the members of the Auditor Board, all information, documents and records must be shown or given by the authorities of the association, and the request to enter the places of administration, institutions and buildings must be allowed.
Auditor Board and its duties
Article-19: The Auditor Board is elected by secret ballot for a period of 2 years by the General Assembly as three principal and three reserve members.
When necessary, the Auditor board calls the General Assembly to a meeting.
Sources of income
Article-20: The association’s sources of income are as follows:
The revenues are collected with the receipt document and the expenses are made with the expenditure document. The receipt document contains clear identity and signature of the payers and donors.
Books to be kept by the association
Article-22: The following books are kept:
a) Member registry book
b) Decision book
c) Incoming and outgoing documents registry
d) Book of income and expenses
e) Inventory book
f) Certificate of receipt registry.
Amendment of charter
Article-23: The amendment of the Charter can be made by the decision of the General Assembly.
2/3 majority of the members who have the right to attend the General Assembly is required in order to amend the charter at the General Assembly. In the event that the meeting is postponed due to the failure to ensure a majority, majority shall not be required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and auditor boards.
The majority of the decisions required for the charter amendment are 2/3 of the votes of the members who have attended the meeting and have the right to vote. The General Assembly shall vote on the amendment of the charter.
Dissolution of the association and liquidation of properties
Article-24: The General Assembly may decide to terminate the association at any time.
2/3 majority of the members who have the right to participate in the General Assembly is required in order to discuss the issue of termination at the General Assembly. In the event that the meeting is postponed due to the failure to ensure a majority, majority shall not be required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and auditor boards.
The majority of the decisions required for the decision to be taken are 2/3 of the votes of the members who have the right to vote. In the General Assembly, the decision to terminate is voted on openly.
Liquidation of the money, property and rights of the association when the decision of the General Assembly is made to terminate by liquidation board made up of the members of the board. These operations shall begin from the date when the general rate of termination is decided or the state of termination is finalized. The term “Association of Public Health Professionals in liquidation process” is used in all operations within the liquidation period.
The liquidation board is responsible and authorized to complete the liquidation of the money, property and rights of the association from beginning to end in accordance with the legislation. This board first examines the accounts of the association. During the examination, the books, receipts, expenditure documents, title deeds and bank records and other documents belonging to the association are determined and their assets and liabilities are attached to a report. During the liquidation proceedings, creditors of the association are called and their assets, if any, are cashed and paid to creditors. If the association is a creditor, the receivables are collected. After collection of receivables and payment of debts, all remaining money, property and rights are transferred to the place determined in the General Assembly. If the place to be transferred is not determined in the General Assembly, it is transferred to the association that is closest to its purpose in the province where the association is located and has the most members on the date of termination.
All operations related to the liquidation are indicated in the liquidation minutes and the liquidation procedures are completed within three months, except for additional periods given by the administrative authorities on the basis of a justified reason.
Upon completion of the liquidation and transfer of the money, property and rights of the Association, the liquidation Board shall notify the administrative authority of the location of the association’s headquarters in a letter within seven days and the liquidation minutes shall be added to this letter.
The last members of the board of directors are responsible for keeping the books and documents of the association as the liquidation board. This duty may also be assigned to a board member. The retention period of these books and documents is five years.
Article-25: The law on associations, the Turkish Civil Code and the regulation on associations issued in reference to these laws and the provisions of other relevant legislation on Associations shall apply in matters not specified in this regulation.